Valneva is a specialty vaccine company focused on prevention against diseases with major unmet needs. Valneva’s portfolio includes two commercial vaccines for travelers: IXIARO®/JESPECT® indicated for the prevention of Japanese encephalitis and DUKORAL® indicated for the prevention of cholera and, in some countries, prevention of diarrhea caused by ETEC. The Company has various vaccines in development including unique vaccines against Lyme disease, chikungunya and COVID-19. Valneva has operations in Austria, Sweden, the United Kingdom, France, Canada and the US with over 500 employees.

An opportunity has arisen for an Accounts Payable Clerk to join our Livingston site

JOB SUMMARY

This role is primarily responsible for the maintenance of the Purchase Ledger and to ensure the following:-

  • That suppliers are paid in a timeously manner.
  • That any queries with regarding supplier invoices are resolved quickly and efficiently
  • Internal issues with regards pricing and receipt of goods are resolved quickly with the appropriate departments

KEY RESPONSIBILITIES

  • Handling supplier invoices on a daily basis, ensuring matching to purchase orders and delivery notes. Processing all documents, on which there are errors, and ensuring that the correct documentation is received and processing that documentation as required.
  • Distribution of supplier invoices for authorisation to various departments
  • Processing supplier invoices via Microsoft AX (ERP system)
  • Monitor and review of outstanding invoices with prompt resolution of queries
  • Ensuring all supplier invoices are filed accurately and timely
  • Answering suppliers’ telephone calls or emails and resolving queries timeously
  • Reconciliation of supplier statements
  • Preparation of BACS and International payments for processing through internet banking
  • Reconcile the Purchase Ledger to the General Ledger on a monthly basis
  • Processing all petty cash payments
  • Assist in the preparation of reconciliation including Balance Sheet reconciliations
  • Assist in the preparation of bank reconciliations
  • Other Ad hoc tasks as required
  • Shift work and out of hours work as required
  • To undertake any other duties as requested by the line manager in accordance with company requirements

REQUIRED SKILLS

  • Personal organisation: multi-tasker, committed to delivery, experience of working to changing deadlines / priorities, strong eye for detail and excellent administrative experience
  • Excellent communication skills, with ability to communicate at all levels, thereby establishing quick and long-lasting customer service relationships
  • Professional attitude with ability process / handle confidential and sensitive information in line with data protection legislation
  • Ability to manage own workload, using initiative
  • Keen self-starter with open attitude to new tasks / challenges
  • Professional telephone manner

EXPERTISE

  • Purchase ledger experience
  • ERP experience
  • Proficient in Microsoft Office, particularly Word / Excel
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