JOB SUMMARY

To provide oversight for suppliers of Valneva Scotland Ltd ensuring that all required documentation is in place and that the performance is measured and reported as per internal procedures.  To perform updates to our ERP system to improve the system functionality.  Working cross functionally with QA to ensure QAG’s, audits and complaints are managed effectively.

RESPONSIBILITIES

CONTRACT MANAGMENT

  • Completion of Quality Agreements and tracking review status
  • Liaise with key internal stakeholders and customers to prepare and finalise contracts for goods, services and materials in accordance with Company policy
  • Contract Management liaison with legal department
  • Liaising with Procurement to aide completion of Supply Agreements and MSA’s

SUPPLIER AND CUSTOMVER OVERSIGHT

  • Generate Supplier / Customer Oversight spreadsheet / database to manage information relating to Agreements, Audits, Special Instructions and Contracts to ensure all information is in a central place and linked where appropriate to the Quality Management System
  • Updates to Approved Supplier register
  • Completion of Annual Performance reports
  • Supporting procurement in completion of Risk Plans
  • Dealing with and resolving supplier complaints
  • Introduction of new suppliers

ERP

  • Responsible for system improvements including external warehouse requirements for call off materials and update to approved suppliers to reflect audit dates on a regular basis
  • Supporting functions in troubleshooting when issues arise

GENERAL

  • Actively lead the development and maintenance of an enthusiastic, supportive and collaborative environment across the site and within the function
  • Manage external suppliers to ensure effective business relationships are maintained and translate into required level of service
  • To make sure that all relevant procedures defined by SOP’s and protocols, are being executed in compliance with cGMP standards
  • Working cross-functionally, improve the performance of existing suppliers and escalate as appropriate poor performance and possible alternative routes of supply
  • Be responsible for the development, collating and reporting of key quality and business metrics and use such metrics to drive a culture of continuous process improvement within the supplier management coordinator role
  • Be accountable that all direct and indirect work areas are clean, tidy and well organised and in a state of continuous inspection readiness. Conduct all activities in the most careful and safe manner and in full compliance with HSE requirements.
  • Ensure that any change controls, investigations and CAPA’s related to procurement and materials are being escalated and addressed in an appropriate, timely fashion
  • Identify areas for continuous improvement and escalate to the appropriate head of function
  • Actively contribute to the development and maintenance of an enthusiastic, supportive and collaborative environment within the team setting
  • To undertake any other duties as requested by the line manager in accordance with company requirements

EXPERIENCE

  • MCIPS and/or relevant business degree or equivalent experience
  • Membership or working towards MILT or CIPS preferable
  • Relevant work experience in a regulated industry, preferably in Manufacturing/Logistics or Pharma/Biopharm
  • Lean or 6-Sigma / 5(s) experience in implementing lean processes
  • Strong knowledge of, and experience working within, quality management systems and cGMP
  • Extensive experience of GMP/GDP working environments
  • Strong knowledge and experience in the preparation and execution of high level management supplier negotiations. Proven track record of building strategic long term value add supplier relationships implementing the appropriate agreements and contracts
  • Strong business knowledge and commercial acumen with the ability to focus and prioritise critical tasks and deliver cost of improvement projects
  • Experience managing a complex supply chain to highlight and mitigate areas of risk
  • EH&S awareness
  • Developing and implementing SOPs and work instructions and other quality related documentation
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