Valneva is a speciality vaccine company focused on the development and commercialization of prophylactic vaccines for infectious diseases with significant unmet medical needValneva has leveraged its expertise and capabilities both to successfully commercialize two vaccines and to rapidly advance a broad range of vaccine candidates into and through the clinic, including candidates against Lyme disease, the chikungunya virus and COVID-19. Valneva has operations in Austria, Sweden, the United Kingdom, France, Canada and the U.S. with over 700 employees.

We have an immediate opening within our supply chain team as a Planning Co-ordinator.

As a primary liaison between Valneva, and our 3PL suppliers ensuring the timely availability and delivery of materials and finished goods, ensuring visibility of shipping activities and long term shipment forecasting. Responsible for managing data for European and international shipments and provide support for the transportation process with stakeholders. Working with internal departments, international company sites, transportation companies and clients.  Responsible for shipping and record keeping for international transactions. Ensures all documentation adheres to import-export policies and laws.


  • Co-ordinate with key internal and external stakeholders to prepare and progress material and shipment planning
  • Work closely with internal stakeholders, QA, & QP for release of finished Goods for shipment
  • Ensure imports/exports are correctly logged with Customs through 3PL
  • Preparation of customs and excise documentation as required
  • Assist with coordinating the delivery and shipment of orders to destinations globally
  • Manage any delivery issues that arise and help ensure all queries are fully resolved; dealing with related queries promptly
  • Liaise with 3PLs to obtain up to date shipment information
  • Execute logistics plan to move products and packages to reach destinations on schedule
  • Support the import and export of goods through 3PL
  • Ensure effective business relationships are maintained
  • Maintain delivery plans to manage customer delivery expectations
  • Ensure that deviations to compliance (Quality and HSE) or business metrics are escalated within the team and managed through change controls, investigations and CAPA’s in an appropriate, timely fashion and in alignment with Quality Operations
  • Support planning functions when required
  • Contribute to an environment of energy, enthusiasm and motivation
  • To undertake any other duties as requested by the line manager in accordance with company requirements


  • Relevant work experience in a regulated industry (FDA, EMEA etc)
  • knowledge of quality management systems and GDP
  • knowledge of creating and writing SOP and related documents, but not essential
  • Ability to focus and prioritise critical tasks and general workload
  • Understand the role of the freight forwarder
  • Knowledge of importing and exporting goods
  • Ideally a relevant qualification, although a sound experience within import/export role is more important

Required Skills

  • Ability to cope under pressure and work towards time sensitive deadlines
  • Decision maker essential
  • An excellent approach to resolving issues
    • Self-motivated, energetic and value-driven
    •  Ability to work well on own initiative, under pressure as well as an excellent team player
    •  be able to think ‘outside the box’
  • Excellent time management and organisation skills
  • Effective communication skills
  • Familiarity working within a GxP environment and with quality management systems
  • Understanding of transportation limitations, regulations and issues

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